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Owner's Handbook

RdyCore Business AI Owner's Handbook

Your AI business partner that speaks your industry's language. This handbook covers everything RdyCore can do for your daily operations — from accounting and tax to 37 industry-specific modules.

Cloud or On-Premise 6 Languages 37 Industry Modules Vision & Documents WhatsApp Integration
Core Business Operations

Every RdyCore subscription includes full support for the following business functions. These work across all industries and all 37 vertical specializations.

📊

Accounting & Finance

Bookkeeping, financial statements, management accounting, payroll across 11 jurisdictions.

🧾

Taxation

Tax calculations, planning, and filing reminders for HK, CN, SG, JP, KR, TW, US, CA, UK, FR, DE.

📦

Procurement

Supplier evaluation, RFQ management, spend analysis, and Incoterms guidance.

🏭

Inventory & Shipping

Stock management, demand forecasting, WMS, customs declarations, and shipping documents.

👥

HR & People

Hiring, onboarding, performance reviews, employee handbooks, and leave management.

⚖️

Legal & Compliance

Contract review, NDA analysis, business licenses, PIPL/GDPR compliance.

📈

Sales & Marketing

Proposals, email campaigns, CRM advice, pipeline analysis, and retention strategies.

💬

Customer Support

Complaint responses, FAQ documents, refund handling, escalation policies.

RdyCore handles day-to-day bookkeeping, financial reporting, and management accounting. It understands double-entry accounting across 11 jurisdictions.

Daily Bookkeeping
  • Record this purchase of HK$15,000 for kitchen equipment as a fixed asset
  • Reconcile my bank statement for January — here's the PDF
  • What's my accounts receivable aging? Which invoices are overdue?
  • Prepare the month-end journal entries for accruals and prepayments
Financial Statements
  • Prepare my P&L for Q4 and compare it to the same quarter last year
  • Generate a cash flow statement for the year ended March 31
  • What's my current ratio and quick ratio? Should I be worried?
  • Break down my operating expenses by category for the board report
Management Accounting
  • Create a monthly budget template for a 20-seat restaurant
  • Run a variance analysis — actual vs budget for this quarter
  • What's my break-even point given these fixed costs and margins?
Supported Frameworks
RegionFrameworkSoftware
Hong KongHKFRS / SME-FRSXero, QuickBooks, Sage
ChinaCAS (ASBE)Yonyou U8, Kingdee K3
SingaporeSFRS (IFRS)Xero, MYOB, Tally
JapanJGAAP / IFRSFreee, MFCloud, Yayoi
South KoreaK-IFRS / K-GAAPDouzone, Ecount
TaiwanT-IFRS / EASCosmos, Ares
USAUS GAAP (ASC)QuickBooks, NetSuite
CanadaIFRS / ASPEQuickBooks, Sage 50
UKFRS 102Xero, Sage, FreeAgent
FrancePCG / IFRSSage, Cegid, Pennylane
GermanyHGB / IFRSDATEV, Lexware, Sevdesk

RdyCore knows the tax codes, filing calendars, and calculation rules for 11 jurisdictions.

Tax Calculations
  • Calculate my Hong Kong profits tax — first HK$2M at 8.25%, the rest at 16.5%
  • What's the VAT I owe in China this month? I had ¥800,000 in sales at 13%
  • Estimate my US federal + California corporate tax on $500K profit
  • How much GST do I collect in Singapore on S$150,000 revenue?
Tax Planning
  • I'm expanding from Hong Kong to Singapore. What are the tax implications?
  • Should I set up a holding company in HK for my mainland China operations?
  • What tax deductions am I missing for my restaurant business?
JurisdictionMain TaxRate
Hong KongProfits Tax8.25% / 16.5%
ChinaCIT + VAT25% + 13%/9%/6%
SingaporeCIT + GST17% + 9%
JapanCIT + Consumption~30% + 10%
South KoreaCIT + VAT9-24% + 10%
USAFederal CIT21% + state
  • Compare three supplier quotes for packaging materials — total cost including shipping
  • Draft an RFQ for 10,000 units of custom labels — include specs and evaluation criteria
  • What Incoterms should I use for shipping from Shenzhen to Singapore?
  • Create a vendor scorecard for our top 5 suppliers
  • My lead time from China just doubled. What are my alternative sourcing options?
  • When should I reorder our top 20 SKUs based on current inventory and lead times?
  • What's my optimal reorder point for this product — 3-week lead time, 50 units/week?
  • Run an ABC analysis on my inventory — which items need tighter controls?
  • Prepare a commercial invoice and packing list for this shipment to Japan
  • What customs duties apply when importing electronics from China to the US?
  • Create a warehouse slotting plan — fast movers near the dock, slow movers in the back
  • My cold chain shipment needs to stay at 2-8°C. What monitoring do I need?
  • Draft a job description for a marketing manager — include KPIs
  • Create an employee handbook section on leave policy for Hong Kong
  • Write interview questions for a senior accountant — technical + behavioral
  • Write a performance review template with 360-degree feedback
  • Handle a leave request — what's the statutory annual leave in China?
  • Draft a sales proposal for a corporate client
  • Write Instagram captions for my bakery's new product launch
  • Create a customer retention strategy — my churn rate is 15%
  • Analyze my sales pipeline and flag deals that are at risk
  • Write a cold email template for B2B lead generation
  • Draft a response to this customer complaint about a late delivery
  • Create a FAQ document for my service business
  • How should I handle a refund request for a partially used subscription?
  • Set up a ticket escalation policy for my support team
  • Create a shift schedule for 8 staff across a 7-day week
  • Optimize my appointment slots — I have 3 service rooms, 30-minute sessions
  • What's the most efficient class schedule for a dance studio open 12 hours/day?
  • Set up resource allocation for 4 meeting rooms and 20 daily bookings
37 Industry-Specific Modules

Each module adds deep domain expertise trained on thousands of real-world business scenarios. Choose the vertical that matches your business.

🏆 Sports & Entertainment

For: Indoor golf simulator venues, racing simulator facilities, esports lounges

  • A customer's TrackMan shows 2,500 RPM backspin on a 7-iron — is that good?
  • Compare the Uneekor QED vs Foresight GCQuad for our new bay
  • Set up a league format for 24 players over 8 weeks — handicap adjusted
  • This Simucube 2 Pro feels too heavy mid-corner — suggest FFB settings for ACC
  • Design a pricing model: peak hours, off-peak, membership bundles
🍽️ Food & Beverage

For: Full-service restaurants, QSR, ghost kitchens, catering

  • Run a menu engineering analysis — classify each item as star, plow horse, puzzle, or dog
  • My food cost is 38%. Where am I over-spending to hit 30%?
  • Write a HACCP plan for our new sous vide station
  • Calculate recipe cost for our signature dish — ingredient by ingredient

For: Specialty coffee shops, roasteries, multi-unit café chains

  • My espresso is pulling sour at 22 seconds / 36g out. Diagnose the extraction
  • Create a roast profile for a washed Ethiopian Yirgacheffe
  • Score this green bean sample using the SCA cupping protocol
  • Calculate my coffee cost per cup — beans, milk, cup, lid, and labor

For: Cocktail bars, whiskey bars, wine bars, speakeasies, pubs

  • My pour cost is 24% — target is 20%. Where am I losing money?
  • Design a cocktail menu — 8 drinks, all under 22% pour cost
  • Create a technique guide for fat-washing bourbon with brown butter
  • Draft a training guide for new bartenders — 10 classic cocktails

For: Wine shops, wine bars, sommelier consulting, importers

  • Compare Burgundy classifications — Village, Premier Cru, Grand Cru
  • Build a wine list for a modern Asian restaurant — 40 bottles
  • I'm importing 200 cases from Spain. Walk me through customs for HK
  • Value this customer's cellar — 50 bottles, here are the labels

For: Ramen shops, izakayas, Korean BBQ, Chinese restaurants

  • My tonkotsu broth lacks depth. I'm boiling at 100°C for 12 hours — adjust?
  • Create a banchan rotation schedule — 6 items, refreshed daily
  • Design an izakaya menu — small plates with sake pairings
  • My kimchi fermentation is too fast in summer. How do I slow it?

For: Artisan bakeries, pastry shops, cake studios

  • My sourdough crumb is too dense — starter at 100% hydration. What's wrong?
  • Calculate baker's percentages for croissants — 200 units by 6 AM
  • Create a chocolate tempering SOP — dark, milk, and white
  • Cost a wedding cake order — 3 tiers, 120 servings

For: Convenience stores, micro-markets, unmanned retail

  • Optimize my planogram — which products should be at eye level?
  • Design a loss prevention strategy — top shrinkage categories
  • What's the right product mix for a 500 sqft store near offices?
  • Compare franchise vs independent convenience store economics
🏥 Health & Wellness

For: Gyms, Pilates, yoga studios, wellness centers, personal training

  • Design a 12-week strength program with progressive overload
  • My member retention is 65%. What strategies bring it to 80%?
  • Create a Yin yoga sequence for hip opening — 75 minutes
  • Calculate my cost per class — rent, instructor, utilities, equipment

For: Community pharmacies, dispensaries, compounding pharmacies

  • Check drug interactions: patient on warfarin, starting amoxicillin
  • Calculate a pediatric amoxicillin dose for a 15kg child
  • Draft a formulary review for our top 50 medications
  • Set up a medication synchronization program for chronic patients

For: TCM clinics, acupuncture practices, herbal dispensaries

  • Patient: pale tongue, white coating, weak pulse. Pattern differentiation?
  • Compose a modified Xiao Chai Hu Tang for Liver Qi stagnation
  • Design an acupuncture protocol for chronic lower back pain
  • Write a treatment plan integrating TCM and Western medicine for IBS

For: General dental, orthodontics, periodontics, oral surgery

  • Plan treatment for a patient needing 3 crowns, 1 implant, and scaling
  • Compare zirconia vs lithium disilicate for a posterior crown
  • Calculate the profitability of adding a CBCT scanner at $80,000
  • Handle a patient with dental anxiety — sedation options

For: Health food stores, supplement brands, nutraceutical retailers

  • Clinical evidence for ashwagandha at 600mg/day for stress?
  • Customer takes blood thinners. Which supplements to avoid?
  • Review label claims — are they FDA/EFSA compliant?
  • Source GMP-certified manufacturers for a private label collagen product
💼 Professional Services

For: CPA/CA firms, tax prep, bookkeeping services, outsourced CFO

  • Apply IFRS 16 to this operating lease — calculate right-of-use asset
  • Prepare transfer pricing documentation for HK parent and CN subsidiary
  • Revenue recognition under IFRS 15 for a SaaS contract
  • Compare CAS vs IFRS treatment of government grants

For: Law firms, corporate legal, compliance teams, IP firms

  • Review shareholders agreement — flag disadvantageous minority clauses
  • Draft a PIPL-compliant privacy policy for a SaaS product in China
  • Register a trademark in China, HK, and Singapore simultaneously
  • Prepare a due diligence checklist for acquiring a restaurant group in HK

For: Procurement departments, supply chain consultants, 3PL

  • Build a Kraljic matrix for my top 50 spend categories
  • Design a China+1 sourcing strategy — Vietnam and India alternatives
  • Calculate EOQ for 500 SKUs with varying lead times
  • Draft a should-cost model for a custom-machined aluminum part

For: Account management, customer success, B2B services

  • Draft a QBR presentation for our largest client
  • Score our client portfolio on health — engagement, NPS, revenue, risk
  • Write a difficult conversation script for raising fees 15%
  • Create an upselling playbook — when and how to introduce services

For: Software agencies, dev studios, IT consultancies

  • Scope a mobile app — e-commerce, 20 screens, iOS + Android
  • Draft an SOW for a 6-month web platform build
  • My sprint velocity dropped from 35 to 22 points. Diagnose
  • How do I handle scope creep on a fixed-price project?
🏗️ Operations & Manufacturing

For: Factories, production facilities, quality control, lean operations

  • Analyze this control chart — is my process in control? Calculate Cp and Cpk
  • My OEE is 62%. Break it into availability, performance, quality
  • Design a kanban system for our 15-station production line
  • Map the value stream for our order-to-delivery process

For: Self-service studios, unmanned retail, automated gyms, co-working

  • Design a smart lock + booking system for 5 studio rooms
  • Set up IoT monitoring — temperature, humidity, occupancy
  • What access control works best for 24/7 unmanned gym operation?
  • Compare Zigbee vs Matter protocol for venue automation

For: Auto repair shops, tire centers, EV service, fleet maintenance

  • Interpret OBD-II code P0420 — catalytic converter efficiency
  • What high-voltage safety protocols for EV battery servicing?
  • Optimize bay utilization — 6 bays, 4 techs, 15 appointments/day
  • Calculate technician productivity — flagged hours vs clock hours
🎨 Creative & Design

For: Design agencies, print shops, brand consultancies

  • Check these print specs — bleed, resolution, color mode for offset
  • Convert this brand color from sRGB to CMYK — will it shift?
  • Set up an ICC color management workflow between monitor and printer
  • Compare digital vs offset printing for 500 brochures

For: Art schools, painting studios, ceramic workshops

  • Design a 10-week watercolor curriculum for beginners age 8-12
  • Plan a student exhibition — layout, hanging, lighting, invitation
  • Create a portfolio review rubric for art school applicants

For: Music schools, recording studios, production houses

  • Set up a recording signal chain for a vocalist — mic to interface
  • My recording room has flutter echo. What treatment do I need?
  • Create a mixing checklist for a pop track — EQ, compression, mastering
  • Schedule 20 teachers across 4 rooms, 6 days/week

For: Ballet schools, hip-hop studios, contemporary dance

  • Design a RAD Grade 4 syllabus plan — weekly progression
  • At what age should a student start pointe work? Criteria?
  • Plan our annual recital — 25 acts, 300-seat theater
  • Calculate per-student revenue for ballet vs hip-hop vs contemporary
🛍️ Retail & Personal Services

For: Retail florists, wedding florists, event floral designers

  • Forecast my Valentine's Day inventory — roses, baby's breath, by stem count
  • Which flowers are in season for a March wedding in Hong Kong?
  • Create a wedding floral proposal — arch, 15 centerpieces, bridal bouquet

For: Hair salons, barber shops, nail salons, beauty studios

  • Client wants dark brown to ash blonde. Plan the process
  • Create a color correction plan — orange banding from home bleach
  • My no-show rate is 20%. What strategies reduce this?
  • Compare gel nail systems — OPI vs CND Shellac vs Gelish

For: Pet grooming salons, pet shops, pet wellness centers

  • What's the breed standard clip for a Miniature Schnauzer?
  • Compare Royal Canin vs Hill's vs raw diet for a French Bulldog with allergies
  • Create a first-aid protocol for common grooming injuries

For: Real estate agencies, property investment, property management

  • Calculate the cap rate, cash-on-cash return, and IRR for this rental
  • What's the stamp duty on a HK$10M property for a first-time buyer?
  • Investing in Singapore property as a foreigner — extra costs?
  • Create a portfolio performance dashboard — occupancy, yield, appreciation

For: Vacation rental hosts, STR businesses, property management

  • Set pricing for next month — seasonality, local events, competitors
  • My occupancy is 55%. What price maximizes revenue?
  • Compare Airbnb vs Booking.com vs direct booking — commissions
  • Scaling to 5 properties — what management software?

For: Boutique to full-service hotels, resorts

  • My ADR is HK$1,200, occupancy 70%. Calculate RevPAR
  • Design dynamic pricing — weekday vs weekend vs events
  • Compare PMS systems — Opera vs Cloudbeds vs Little Hotelier
  • Design a loyalty program — tiers, benefits, breakage
🛒 E-Commerce

For: Online stores, DTC brands, marketplace sellers, dropshippers

  • Compare Shopify vs WooCommerce for HK$500K/month fashion brand
  • My cart abandonment is 75%. Diagnose and fix
  • FBA vs 3PL vs self-fulfillment for 200 orders/day?
  • My Facebook ROAS dropped from 4x to 1.5x. What changed?
⚡ Specialized Services

For: Travel agencies, concierge services, corporate travel

  • Does a Chinese passport need a visa to transit Singapore to Australia?
  • Plan a 10-day Japan itinerary — budget $5,000
  • Client's flight cancelled. Rights under EU261/Montreal Convention?

For: Event planners, wedding planners, conferences

  • Build a minute-by-minute run sheet for a 4-hour awards gala
  • Create a budget for a product launch — venue, catering, AV, staffing
  • Coordinate 8 vendors for a wedding — timeline and dependencies

For: AI startups, ML consultancies, AI-as-a-Service providers

  • Compare cloud GPU costs — AWS, GCP, Azure for a 7B model
  • Design an LLM evaluation framework — accuracy, latency, cost
  • My inference costs are $0.03/query. How to get to $0.005?

For: Security consultancies, MSSPs, pen testing, compliance

  • Design an incident response plan — detect, contain, eradicate, recover
  • What's the SOC 2 Type II process? Create a compliance checklist
  • Design a prompt injection defense for an AI chatbot
  • What ISO 27001 controls are most commonly failed?
Vision & Document Intelligence

Send photos of documents via WhatsApp or upload to the web portal. RdyCore reads and understands them instantly.

Document TypeWhat RdyCore Does
ReceiptsExtracts line items, totals, tax, vendor — auto-categorizes expense
InvoicesReads details, matches to PO, flags discrepancies
ContractsIdentifies key clauses, flags risks, summarizes terms
Financial StatementsAnalyzes ratios, trends, compares to benchmarks
Tax FormsReads forms from all 11 supported jurisdictions
Business CardsExtracts contact details in multiple languages
Charts & GraphsInterprets trends, identifies anomalies
Shipping DocumentsReads BOLs, packing lists, customs declarations
Product LabelsChecks regulatory compliance (FDA, EFSA, TGA)
Example

You: "Record this receipt" (photo attached via WhatsApp)
RdyCore: "Recorded. Office supplies from MUJI, HK$342.00 on Feb 28, 2026. Categorized as 'Office Expenses'. Your office supplies spend this month is HK$1,890 — 12% over your monthly budget of HK$1,700."

How to Talk to RdyCore

Talk to it like a knowledgeable business partner. No special commands or technical language needed.

1

Be Specific

"Calculate my HK profits tax on $3M revenue with $2.1M expenses" gets a precise answer.

2

Send Documents

RdyCore reads PDFs, photos of receipts, and spreadsheet screenshots. Just send and ask.

3

Ask Follow-Ups

RdyCore remembers your conversation. "Now compare that to last quarter" works perfectly.

4

Use Your Language

Switch between English, Chinese, Japanese, Korean, Spanish anytime — even mid-conversation.

5

Ask "Why"

RdyCore explains its reasoning so you learn and make better decisions over time.

Languages Supported
LanguageExample Prompt
English"What's my break-even point?"
简体中文"计算我这个月的增值税"
繁體中文"幫我分析這份損益表"
日本語"今月の消費税の申告準備をして"
한국어"이번 분기 부가가치세를 계산해줘"
Español"¿Cuáles son mis deducciones fiscales?"

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